Form Automation (no AI)

Make life just that little bit easier for yourself – No code, low code.

A few days ago, I posted a bit of a winge about Workday application forms (link below). While I firmly believe we should be pivoting back to the old-school approach—identifying your unique value, finding the problem you solve, and reaching out to people directly—I still see value in making the repetitive parts of job applications easier.

As the founder of GhostGen.AI I naturally looked to AI and Robotic Process Automation (RPA) to solve this. I even created a prompt pack and launched a basic automation to help (link below). But in reality, you don’t even need AI or RPA to make things smoother. You can make decent progress using browser autofill—either built-in or via an extension.

I’ve done a bit of digging and wanted to share what I found to help my LinkedIn colleagues streamline their form-filling workflows.

Important Note: Only use these options on personal/private computers.

Option 1: Use Built-In Autofill Features

Google Chrome

Open Settings > Autofill and passwords > Autofill
Enable and edit your personal details

Microsoft Edge

Go to Settings > Profiles > Personal info
Click Add info to enter name, email, job title, etc.

Firefox

Open Settings > Privacy & Security
Scroll to Forms and Autofill and enable autofill for addresses

Firefox screenshot

Option 2: Use Browser Extensions

If you need more control or want to fill custom fields on specific job portals:

Autofill by Fillr (Chrome/Edge)

Easy to use and supports custom form templates

Autofill Extension by Daniel D. (Chrome)

Lightweight and highly configurable
Create custom rules for repetitive forms (e.g., Workday, Greenhouse, Lever)

LastPass or Bitwarden

Password managers that also support form autofill for personal data

If you are on your coffee break suggest you stop here the rest of the article takes you off into more techie stuff that often bores the pants off my friends (not that I have any [I do though])

Pro Tip: Pre-Fill with JavaScript Bookmarklets (Advanced)

For recurring platforms, use JavaScript bookmarklets to inject data into form fields.

javascript:document.querySelector(‘input[name=”firstName”]’).value=”Richard”;

Not plug-and-play, but very effective if you apply frequently on platforms with consistent form structures.

For Serious Automation

If you’re applying at scale or want to go beyond browser tricks:

RPA Tools

Consider:

Automation Anywhere (Community Edition)
UIPath Community
Power Automate Desktop

Example: Automate Web Forms with Automation Anywhere

Install & Set Up Go to automationanywhere.com and sign up for the Community Edition, Download Bot Agent and set up the Control Room
Build a Bot Launch website, Wait for page load, Fill fields using Set Text or Send Keys, Upload your CV with Attach File, Click buttons like “Submit” or “Next”
Store & Loop Data Use Excel/CSV to store job data, Loop through and apply automatically
Add Smart Logic (optional) Only apply if job title includes “Project Manager”, Add logging, screenshots, and email alerts

Best Practices

Test on dummy forms before applying to real jobs.
Avoid CAPTCHA-heavy forms (use semi-automation or manual fallback).
Respect job sites’ Terms of Service.

I am keen to get the GhostGen.AI name and services out there so, let me know if you’d like a walkthrough or want to build something more advanced. Happy to help fellow job seekers save time—and sanity. Also let me know if you’ve found any browser tricks or automation tools that save time on job forms. Always keen to learn more.

Best regards RichFM

Get-out clause: The material and information contained in this article is for general information purposes only. You should not rely upon the material or information in this article as a basis for making any business, legal or any other decisions.

Link: Winge about Workday forms

Link: Workday form automation prompt request

#FormAutomation – directly tied to topic
#NoCode – popular among DIY workflow optimisers
#JobSearchTips – captures your target audience
#ProductivityHacks – fits your angle of making life easier
#RPA – relevant for those curious about deeper automation
#GhostGen.AI – Builds the GhostGen.AI brand